How Secure Is My Meeting Content?
I'm often asked about meeting security and data integrity as it applies to web conferencing. Ever since the terrorist attacks on the World Trade Center on September 11 2001, and the advent of the US Patriot Act, web conferencing users are becoming more and more concerned that their data may be compromised.
Happily, I'm here to offer some reassurance that with ReadyConnect Web Meeting, your data is secure. Here are some tips for how hosts can have peace of mind around the content they present during a web conference.
Lock Your Meeting and Eject Uninvited Participants
A simple but effective way of protecting your content is to lock your meeting. With ReadyConnect, you can do this for both your audio and your web conference, ensuring that your content is seen by only those who you allow. And as a bonus, if an unwanted guest has managed to sneak into your meeting, you can just as easily kick them out!
Delete Your Uploaded Files
Another simple security measure is to delete any files you've uploaded to your web conference before leaving your meeting. As a convenience, ReadyConnect Web Meeting allows you to store documents on your account so that you don't need to upload them every time, and so that your files travel with you, no matter where you're taking your meeting. Hosts are able to manage these files and delete them whenever they are no longer needed. Once you delete a file, it's permanently removed from the web conferencing server.
Use Application Sharing for Highly Sensitive Data
There are times where you want to take no risks with the integrity of your data. For these cases, I recommend using Application Sharing to show your documents, rather than uploading them directly to your meeting. Application Sharing data is strictly real-time, and only participants who are connected to your web conference will be able to see what you're showing. When your meeting is finished, you can rest assured that no data has been left behind.
Irene Psimenatos is the Web Collaboration Product Manager at ACT Conferencing
irene.psimenatos@canada.acttel.com